For growing real-estate brokerages

Agents email the docs. Closivo does the rest.

Forward a closing document and Closivo calculates the commission, prepares the CDA, and queues the payout for approval, straight from the file. Pay by ACH, check, or your own method, and keep your books clean on the other side. No re-keying, no new software for your agents to learn.

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Keep your CRM and your eSign tool. Closivo handles the money side.
30-dayfree trial
$0setup fees
Unlimitedagents & users
Keepyour CRM
Agent sends
From j.alvarez@agent
Closing - 418 Magnolia Dr
settlement-statement.pdf
Closivo calculates
Sale price$612,000
Gross commission$18,360
Agent split 70%$12,852
Desk fee−$100
Agent net$12,752
You approve & pay
Accounting-native records· Works alongside your CRM & eSign· Cash & accrual accounting· Handles splits, caps, fees & teams
How it works

A deal, end to end, in three moves.

From the moment a closing doc lands in Closivo to the moment the agent is paid and the books are updated.

01

The deal lands

An agent forwards the closing document from any email, to one brokerage address. Closivo extracts the key terms: buy-side, list-side, commission amount, property information.

email intakeauto-extract
02

Splits & fees compute

Your brokerage's commission structures, calculated against each agent's plan: splits, caps, fees, team overrides, and franchise deductions.

splitscapsfeesteams
03

Approve, pay & post

You approve the payout, pay the agent by ACH or your own method, and the disbursement posts to your books with a clean record. The agent portal shows them the detail.

ACH or manualposts to books
Zero-setup onboarding

One intake email for your whole brokerage.

Your agents are onboarded the moment they send their first document, no invites to chase, no logins to provision, no training session. One address, the same for everyone.

Send, don't set up

Agents forward closing docs to one brokerage address. The first send provisions them automatically.

One address, not one per deal

Not a different inbox for every transaction. The same address for every agent, every closing.

Nothing changes for the agent

They keep working the way they already do, with clearer payout status and fewer payment questions.

Your brokerage intake
closings@oakwood.closivo.com
JA
Jordan Alvarez
Active
MP
Maria Park
Active
DT
Devon Tran
Active
When a human is needed

We surface the exception, not the whole deal.

Closivo flags only what it can't resolve on its own, and shows you exactly what needs a decision. You fix the one line, approve, and move on, no starting transactions over from scratch.

The status quo

Replace your duct-taped stack.

Most growing brokerages run the same Frankenstein stack. If two or three of these sound familiar, the math is already in your favor.

Stitched-together

Spreadsheets per agent

Workbooks and pivot tables, copy-pasted at month-end. Errors compound into adjustments nobody can source.

The classic

The CRM doesn't help accounting

Manual journal entries. Numbers never quite match. The reconciliation request runs to a dozen tabs.

Daily friction

Approvals buried in email

Splits, referral fees, bonuses: settled in DMs and screenshots. Nobody knows which version is the real one.

The recurring fire

Month-end takes weeks

Closing the books and issuing 1099s should be a few clicks, not a fire drill that eats the first week of every month.

Portal fatigue

Webforms for everything

Title companies, franchise systems, banks, eSign tools, and broker portals all want the same deal details typed into different boxes. None of it becomes accounting-ready.

Re-keyed work

The same data entered five times

Agent, deal, split, fee, and payee details get copied from PDFs to forms to spreadsheets to accounting. Every handoff creates another place for errors.

Real-world ready

Built for how brokerages actually pay.

Not a generic commission tool. Closivo is built for the real structures independent and franchise brokerages run, across splits, fees, plans, and the books behind them.

Splits
  • Multi-agent & co-list
  • Team overrides
  • Sliding-scale tiers
Fees
  • Referral fees, in & out
  • Mentor splits
  • Franchise royalties
Plans
  • Cap & post-cap
  • Mid-year plan changes
  • Per-deal bonuses
Books
  • Clean GL postings
  • 1099 prep
  • Multi-office support
The back office, handled

The hard money mechanics, done on the books.

The chores brokerages run in spreadsheets. Closivo handles them automatically, with a clean record behind each one. The deeper money-ops features below are being released as part of the early customer rollout.

Agent billing & desk fees Rolling out

Charge agents their monthly affiliation fee, net it against commissions earned, and when there's nothing to net against, post it as an invoice they owe, right in the accounting system.

Desk feenetted or invoiced

Monthly franchise calculation Rolling out

Calculate franchise and corporate fees on the month's commissions in aggregate, not deal-by-deal, and produce one batch payment that matches how your franchise actually settles.

Franchise feemonthly batch

Reporting & CSV export

Filter production, commissions, and payouts however you need, and pull clean CSV extracts for your own analysis or your accountant's month-end close.

Filters+ CSV out
Pricing

Priced on the deals you close.

No setup fees, cancel anytime.

Your plan covers commission calculation, CDA preparation, payout tracking, and accounting treatment for one brokerage. You can create additional brokerages with their own plan. Make payments online with apps you already use (Melio, BILL, Ramp, Mercury, Relay Financial, or Brex), print checks, direct attorney/title payouts, or add Next-day ACH where needed.

Unlimited agents, users & admins on every tier. No per-seat fees, ever.

Buy deals as you need them for $30 each, no subscription required. Or subscribe to a plan for bundled deals and premium features.

Core
For small brokerages replacing spreadsheets.
$99/mo
includes 10 deals per month
Everything to disburse correctly
  • Additional deals discounted
  • Unlimited agents, users & admins
  • Email document intake & parsing
  • Disbursement calculation (commissions, team splits, franchise and broker fees, agent caps)
  • CDA generation
  • Title/escrow accounting
  • Payout management
  • Xero accounting integration
  • Reporting and 1099 generation
Most popular
Plus
For active brokerages that want next-day ACH and monthly agent billing.
$199/mo
includes 30 deals per month
Everything in Core, plus
  • includes 20 more deals & a lower per-deal rate
  • Next-day ACH*
  • Monthly agent billing*
Start free trial
Growth
For established brokerages that need document checklists and a guided configuration.
$399/mo
includes 100 deals per month
Everything in Plus, plus
  • includes 70 more deals & a lower per-deal rate
  • Closing-document checklists management*
  • Priority onboarding & configuration review
Scale
For high-volume brokerages that need custom integrations and a dedicated manager.
$799+/mo
includes 250 deals per month
Everything in Growth, plus
  • includes 150 more deals & our lowest per-deal rate
  • Custom integrations & workflow review
  • Dedicated success manager
Talk to sales
Works with
  • Xero
  • Melio
  • BILL
  • Ramp
  • Mercury
  • Brex
Payout options
Online paymentsClosivo prepares the payout as a bill and sends it to the app you already use (Melio, BILL, Ramp, Mercury, Relay Financial, or Brex), where you review and pay. No Closivo payment fee; the app's own terms apply.
Next-day ACH*Next-day ACH, subject to payment-provider approval, capacity, and transaction limits.
ChecksPrint checks in-app. No added Closivo fee.
Title/escrow-paidCDA-directed payouts carry no Closivo payment fee.
Xero ACHAvailable through your own Xero account where supported; Xero fees and terms apply.
*Coming next: document checklists (surfaces what's missing, without the daily nagging), agent monthly billing, and next-day ACH. Early customers will be invited into the rollout as features become available.
Honest qualification

Stop drowning in spreadsheets.

Whether you're a tight team or a multi-office franchise, if splits and books are eating your month, you're who we built this for. Here's the honest version.

Built for you if

You're a growing brokerageFrom a tight team to a multi-office franchise. If commissions are still manual, the math already works.
You're tired of spreadsheet month-endYou've outgrown what your operations lead can hold in their head.
You want payout prep to run automaticallyOne forwarded email, calculated and prepared for payout, with a portal that ends the "what's my split?" questions.
You want clean books without the overheadClosivo posts to your accounting system on cash or accrual basis, and can keep your ledger system on its lower-cost tier.

Probably not for you if

Month-end already runs cleanIf your books close in an afternoon, you don't need us yet.
You want a CRM replacementWe sit beside your CRM. We don't replace it.
You need a pure recruiting platformTry BrokerKit, Hubley, or Rechat for that.
You're iBuyer or wholesale-onlyYour transaction model is different. We're not the right fit.
A rough idea of the math

What commission admin is quietly costing you.

Most brokerages spend around an hour per deal on commission calculation and disbursement: splits, fees, statements, getting the numbers to tie out. Closivo automates nearly all of it.

Per deal, by hand
~1 hour
commission calc & disbursement
Loaded rate
~$100/hr
broker, admin, or CPA time
With Closivo (est.)
~95% less
time on that task

At those rates, a brokerage doing 10 deals a month is on the order of $900+ in recovered time, every month.

Estimates only, based on typical commission-admin time and early customer experience. The 95% figure reflects time spent on commission calculation and disbursement specifically, not total admin time. Your actual time and savings will vary.

When you'd rather hand it off

Want it done for you instead?

Closivo lets you spend more time closing deals and less on managing the books, but sometimes you want to turn those books over to the pros. We've partnered with CPA firm CMR Associates to offer fully managed brokerage accounting using Closivo.

Learn about CMR →
Monthly close, done for youA repeatable monthly close process, with a clean P&L target by the 5th. No reconciling on your side.
Disbursements processedCMR helps process approved disbursements, post the accounting, and prepare 1099 reporting.
CFO-level reportingA monthly memo and quarterly review with a real CPA.

Works with your accountant, not around them.

Closivo connects to Xero on both a cash and accrual basis, so your books stay clean and your CPA stays happy. For many brokerages, cash-basis support means staying on Xero's lower-cost plan.

For accountants

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FAQ

The questions every brokerage asks.

Is Closivo for agents or brokerages?

Closivo is built for real-estate brokerages that need to manage commission splits, agent payouts, deal records, and the accounting behind them across many transactions. Agents get a portal, but the buyer is the brokerage.

Does Closivo replace my CRM?

No. Closivo works alongside your existing CRM and handles the commission calculation, payout, and bookkeeping your CRM was never designed for. You keep the CRM you already pay for.

Do I have to change how my agents sign documents?

No. Keep DocuSign, dotloop, or whatever you use. Agents simply forward the closing document to your Closivo intake address once it's signed. Closivo takes it from there.

Can Closivo handle complex commission plans?

Yes, Closivo is built to handle splits, caps, post-cap plans, referral fees, mentor splits, team structures, franchise fees, and multi-agent deals. Some advanced workflows are configured during onboarding or released to early customers as part of rollout.

How does it make month-end easier?

Every commission, fee, payout, and adjustment is tied to the deal record and posted with a clean audit trail, so there's far less to reconcile and no spreadsheet cleanup at close.

Will it work with my accounting system?

Closivo keeps accounting-native records and syncs to your books on both a cash and accrual basis, so your general ledger stays the source of truth. Because it handles the cash-basis bookkeeping cleanly, Closivo works on every ledger plan, no upgrade required to get started. Ask us about the accounting platforms supported at launch.

What if I'd rather someone else run it?

We've partnered with CMR Associates, a CPA practice that offers a done-for-you service built on the Closivo workflow: outsourced commission accounting, reconciliations, and reporting.

Stop closing the books on a Saturday

See a closing go from inbox to approved payout.

Start your 30-day free trial. Set up in minutes, cancel anytime.

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Contact sales

For high-volume brokerages, custom integrations, or a dedicated success manager. Tell us how to reach you and we’ll be in touch.

We use your details to contact you about Closivo. See our Privacy Policy.